Newport Library Foundation Board

Minutes

Wednesday, February 21, 2007

 

Present: Patti Littlehales, Richard Kilbride, Wyma Rogers, Michele Eder, Charlotte Dinolt, Cindy McConnell, Carol Ruggeri, Terry Obteshka, Jorge Hernandez and Kay Eldon (recording secretary).

 

The meeting was called to order by Patti at 5:15

 

There was a correction to the December 13 minutes:  what was referred to as “The Forum” is now called “The Panel” and it will take place on April 19th, NOT April 14.  This date correction also applies to the schedule.  Also there was a re-wording of the paragraph about Urban Renewal Funds, so that the corrected version reads: “There may not be Urban Renewal Funds”.

 

Treasurer’s Report:  Charlotte pointed out some of the most recent donation amounts.  She also explained that she had written more checks recently because of costs for “Newport Reads”.  Charlotte pointed out that $50,000 had been sent to the Oregon Community Fund.  Wyma explained that the ‘check from the City’ was actually money left over from the last renovation.  The renovation project had come in under budget, so the rest of the money had been put in a Trust in Reserve Fund.  Now that money is in the Money Market Account, in case we need it.  Carol Ruggeri questioned the OCF fee and management expenses in each quarterly report.  Charlotte will call and ask for explanations about these.  Richard explained that ‘realized gains’ came from securities that have already been sold, and that ‘unrealized gains’ could change if the market went up or down.  Charlotte then went over the breakout expenses for the Zorro events.  Wyma explained that the $444,000.00 is seed money for our next expansion project.

 

Librarian’s Report:  Wyma pointed out the page of photographs of the library staff, which were taken for the benefit of Board members who may not know all the library staff.  Next, the Venn diagram of Funding and Service Relationships was explained.  The money amounts listed under ‘Revenue for Newport Public Library are averages.  On the page listing Library Accomplishments, Wyma explained about the ever-increasing popularity of media such as DVDs and books on CD, and said that the library would be looking into downloadable options.  Wyma then asked the Board for an additional $4000 for Adult Books and an additional $1000 for the Fishermen’s Collection that is going in Englund Marine.  Michele moved to accept this request, and Charlotte seconded.  The motion passed.

 

The University of Oregon will recognize Patti as a “Distinguished Alum” on March 10th.

 

Newport Reads:  Richard went over the handout ‘Program of Events’.  There was a question about refreshments, but Patti thinks Marian Brown has that under control.  Patti agreed to do the introductions on April 21st.  There was general discussion about set-up at the PAC on March 1st.  It was agreed that set-up would be at 4 pm.  Jorge’s organization will be calling people in the local Hispanic community and inviting them to the Zorro events.  Patti said that she will be taking Jan Adkins to local middle schools for different assemblies on March 2nd.

 

Cindy is looking at different books as possibilities for 2008 Newport Reads.  So far she has looked at The Life if Pi by Martel Yann, The Heart is a Lonely Hunter by Carson McCullers, A Prayer For Owen Meany by John Irving, and  Sheltered Promise by Jane Kirkpatrick.  Cindy thought that it would be easy to get Jane Kirkpatrick to come to Newport, but Wyma pointed out that we already did a religious themed book last year with Peace Like a River.  There was some general discussion about what the high school students would want to read, and Cindy said that she would check with them and get back to the Board.

 

 

Fund-Raising Report: Michele talked about the CLE Estate class that would be given about planned giving.  She said that the Oregon Community Foundation would give a seminar for attorneys and accountants here at the Newport Public Library.  Michele said someone from the Library Board would also be at the class to talk about the Newport Library Foundation as a target for planned giving.  The class will be given in May, with the Foundation providing lunch.  Richard was asked to contact the OSCPA to let them know about the class.

 

Michele then read over the “invitation” to the No-Gala Gala.  There was some discussion about including suggested amounts to donate, such as “I hereby donate $35 for the babysitter I didn’t need”.  This fund-raiser will take place the end of April.  Michele will take care of getting the invitations printed.  It was agreed that a copy of the invitation be printed in the News-Times.

 

Patti went over the Zorro poster distribution list, and Board members volunteered to put up posters in different areas.

 

Literacy Park:  Carol Ruggeri suggested that the Literacy Park amphitheatre needs a cover over it.  Wyma suggested that some time be allowed for the park to establish itself as a venue – at least a year or two.  The Library’s Summer Reading program will make use of the park this summer.  Foundation money has paid for the lighting conduit and also for some lights that haven’t been put up yet.  When the park is finished, there will be a list in the News-Times of all the donors.  Wyma hopes that there will be a Grand Opening before summer.

 

There was brief discussion about inviting the photo models from the Zorro posters to the Kick-Off on March 1st and also to the movie night.

 

The meeting was adjourned at 7 pm.