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2.1 CONFIDENTIALITY
Newport Public Library respects the privacy of all library patrons, including minors, and will treat all library patrons, transactions, and records nonjudgmentally and confidentially. The Library and its staff
members will not use circulation or registration information for any purpose other than carrying out standard library operations. Library Director may respond to immediately executed warrants if they conform to current law and will abide by the conditions placed on the librarian by law.
2.1.1 Circulation Records
In accord with ORS 192.501, the Library will not disclose any circulation record linking a patron with specific materials "unless the public interest requires disclosure in the particular instance" and such public
interest is clearly documented, as with a subpoena.
2.1.2 Patron Registration Records
The Library will not disclose patron registration information. In an urgent matter of
health or safety, the Director or designee may disclose registration information; every
effort will be made to consult with the Board prior to disclosure and the Board will be
promptly notified about any such release of information.
2.2 LIBRARY CARDS
2.2.1 Eligibility
All residents of the City of Newport are eligible for borrowing privileges at the
Newport Public Library. By contractual agreement, residents of the Lincoln County
Library District are also eligible for library services on the same basis as City
residents. For all these library users, there are no fees required to receive a
library card. Newport Public Library also honors current valid library cards from
any other library which shares its patron registration records through the
Coastal Resource Sharing Network.
2.2.2 Applications
In order to receive a library card, patrons 18 and older must complete the
Adult Application for Library Card,
providing name, mailing address, street address, telephone number, date of birth, driver's
license or state ID number, employer name, address, and phone number and the name, address,
and phone number of someone at a different address, preferably a relative likely to know how
to contact the applicant. Applicants 17 or younger must complete the Legal Minor Application
for Library Card, providing name, mailing address, street address, telephone number, date of
birth, name of school, and name, address, phone number, and signature of the parent or guardian
accepting responsibility for the child's use of the library card.
2.2.3 Proof of Address
The person accepting responsibility for use of the library card (the adult applicant or the parent/guardian
signing a minor's application) must provide proof of current residence address. Acceptable forms of proof
include: valid driver's license or state ID card, utility bill, rent receipt, lease or mortgage agreement,
imprinted check, postmarked piece of mail delivered to the street address. Staff members are encouraged to
use sound but flexible judgment in accepting applications and address proof, remembering that our major aims
are to verify that the applicant lives within the area that supports the Library financially and to have enough
information to contact the patron regarding overdue, billing, and other notices.
2.2.4 Visitor Cards
Persons living outside the City of Newport or the Lincoln County Library District can obtain a
Visitor Card, lasting up to 3 months, for a nonrefundable fee of $5.00. They must complete an application,
providing local address and other contact information, verified permanent address and other contact information,
and the same identification required of local residents.
2.2.5 Institution Cards
Institution cards may be issued at the discretion of the Library Director. The person signing the application
will be completely responsible for regulating use of the card and for all materials checked out on the card.
The Library will not monitor individuals' use of an institution card.
2.2.7 Card Expiration and Renewal
All library cards, with the exception of fee cards, are valid for a period of two years from the date
of application and may be renewed by verifying that application information is current.
2.2.8 "Card in Hand" Requirement and Exceptions
To conduct circulation transactions or to receive information about a cardholder's circulation records, patrons at
the library must present a valid library card; if doing business by phone, they must provide the bar code number.
Discretionary exceptions to this policy may be made for the occasional forgotten library card, provided that the
patron offers acceptable identification from the following list: driver's license or state ID card, school ID card,
imprinted check, passport, voter's registration, canceled mail, credit card.
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